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Yes, you can move from G Suite to Microsoft 365 in weeks, not months

 

Here are the major steps for migration that we use when helping our clients make the switch. The most important step is planning to be sure you have the right expectations for licenses and how long the migration will take. Our process moves the email and documents behind the scenes and synchronizes daily so that the final changeover is quick.

 

Planning

  1. Map out the users and their current G Suite services
    1. Document collaboration with Docs, Sheets, Slides, etc.?
    2. Email?
    3. File storage?
    4. Conferencing?
    5. Phone?
  2. Map the users and services to their Microsoft 365 counterpart
    1. Word, Excel, PowerPoint
    2. Exchange email, Outlook
    3. OneDrive, Share Point
    4. Teams
    5. Teams with Phone System
  3. Identify the users who need desktop versions of Microsoft Office Apps
  4. Determine the type of migration you will use:
    1. All users (suitable for organizations up to 300-500 users, depending on size of email storage)
    2. User batches (for larger organizations, to move groups of 300-500 at a time)
  5. Purchase the Microsoft 365 licenses you need
  6. Purchase migration licenses (e.g. BitTitan) if moving lots of file data from Google; recommended for any user with >500GB data, highly recommended for any user with > 1TB data
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Setup

  1. Set up your domain(s) in Micrsoft 365
  2. Create user accounts, aliases, and initial passwords
  3. Configure Advanced Threat Protection basic settings
  4. Do basic Mobile Device Management setup
  5. Create Google account and endpoint for migration
  6. Set up BitTitan or simliar accounts if needed for Google Drive migration
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Migrate Data from G Suite

  1. Migrate the first (or only) batch of user data from Google to Microsoft
    1. Set up the Microsoft migration batch, or BitTitan if using it
    2. Begin the batch
    3. Monitor its progress of the next 24 hours
    4. Distribute user accounts to this batch of users and ask them to log on and validate their email and documents in Microsoft
    5. New email into Google will be copied to Microsoft Exchange daily; users will still use Google until later the process
  2. Repeat Step 1 for all migration batches until all user accounts are synchronizing from Google to Microsoft
  3. When all user accounts are synchronizing, plan for cutover to Microsoft as the primary system
    1. Can be done overnight or over a weekend
    2. It is best if users stay out of Google and Microsoft during the cutover, but not necessary
    3. Change DNS records to send all email to Microsoft
    4. “Finalize” the email and document migration
  4. Notify users after all email and document migrations are finalized

 

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Train users and respond to questions

  1. Training can begin before migration is complete
  2. Provide training in a way that fits your culture – webinar, explainer/trainer videos, how-to pages
    1. Microsoft has a lot of training available to help out
  3. Address user issues – there will always be something, so plan to spend some time after migration to help users out!

 

We're Here To Help!

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1900 Reston Metro Plaza
Suite 600
Reston, VA 20190

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S-S: Closed

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(703) 464-0400